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Case study of Document management
Under general conditions documents
are pinned, attached, clipped to files and stored in shelves and
almirahs for future references. Imagine the situation when the
file tend to hold papers and number of files in due course of time
keeps increasing and retrieval of document of importance becomes a
tedious and time consuming process. . Further these documents and
files do not have a computerized index or record of storage hence
total system can be at disarray at some point of time.
The Solution
The new technology enables a high
degree in process automation compared to today’s manual system,
which increases speed, efficiency, accuracy and saving valuable
manpower and revenue. RF-ID Tags are created for the files with
their unique file no, date of creation, contents and place of
storage details located in the encrypted forming memory of the
tag. Details also fed for visual checks. The tags are pasted on
the files with a reliable adhesive for longer life. Individual
tags can also be attached to important documents for individual
search. The complete details are automatically stored in the
centralized server with customized software available for online
query, updatation and MIS generation from time to time. In the
process of retrieval of the document keeper looks for the
particular document In his computer and immediate query is
generated from the huge database of the documents and data
received and transmitted to the handheld terminal provided. The
document keeper scans the document in the storage area and
automatically when the particular document tags comes in read
distance of the handheld reader the beeps with display on it
screen to imitate the document keeper of the document location.
The whole process is not only time saving but also automates the
process of storing valuable and important documents with complete
computerized database with RFID document tracking management
system.
RFID TECHNOLOGY
RFID Technology at its peak, with
the greatest number of features and advantages, which enable new
innovation to be realized. it can be attached to almost any object
and can be in any shape or size and offers the unique ability to
virtually find “A NEEDLE IN A HAYSTACK”
RF-ID superior sets of features making it truly intelligent labels
are:
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NO line of sight necessary
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Re programmable memory
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Simultaneous identification
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Designed for cost effective Mass
production
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To bring maximum benefits and
profitability.
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